Last updated: 26 December 2025
Sappho Women (“we”, “us”, “our”) is a non-profit organisation based in Skala Eressos, Lesvos, Greece. This Privacy Policy explains how we collect, use, share, and protect personal data when you visit sapphowomen.org (the “Website”) or interact with us online.
1) Who we are (Data Controller)
Organisation: Sappho Women
Location: Skala Eressos, Lesvos, Greece
Email: contact@sapphowomen.org
2) What personal data we collect
2.1 Data you provide to us
- Contact enquiries: name, email address, and any information you include in your message.
- Donations: donor name, email address, donation amount, donation date/time, payment method, and any donor note/comment you submit.
- Account information (if you create an account): username, name, email address, and related account details.
2.2 Data collected automatically
- Technical and usage data: IP address, browser type, device information, pages viewed, approximate location (derived from IP), and timestamps.
- Security logs: information about requests to the Website that may be logged to protect the Website from spam, abuse, and attacks.
- Cookies and similar technologies: see the Cookies section below.
3) How we use your data
We use personal data to:
- respond to enquiries and communicate with you;
- process and administer donations (including providing receipts/confirmations);
- maintain donor records for accounting, reporting, and fraud prevention;
- operate, maintain, and secure the Website (including preventing spam and brute-force attacks);
- improve Website performance and user experience.
4) Legal bases for processing (GDPR)
Where the GDPR applies, we process personal data on one or more of the following bases:
- Consent (e.g., when you submit a contact form, or where you consent to non-essential cookies if enabled).
- Contract (e.g., to provide donation-related services you request, such as issuing confirmations/receipts or account access links).
- Legitimate interests (e.g., securing the Website, preventing fraud/spam, improving Website functionality).
- Legal obligation (e.g., financial record-keeping and compliance obligations where applicable).
5) Donations and payments
Donations on this Website may be processed using third-party services (for example, payment processors or gateways you choose at checkout). Those providers process your payment details under their own privacy policies. We typically receive confirmation data (such as the donation amount, timestamp, payment status, and a transaction reference) but we do not aim to store full card details on our servers.
If you donate by bank transfer, we will use the details you provide (or that appear on your transfer) to reconcile and acknowledge your donation.
6) Who we share data with
We may share personal data with:
- Website service providers (hosting, email delivery, site administration) to operate the Website.
- Donation and form tools used on the Website (e.g., donation management plugins/services) to process and record donations.
- Security and anti-spam tools to protect the Website from abuse and attacks.
- Professional advisers (e.g., accountants) where necessary for compliance and financial reporting.
- Authorities if required by law or to protect rights, safety, and security.
We do not sell personal data.
7) International transfers
Some of our service providers may process data outside the European Economic Area (EEA). Where that happens, we take steps designed to ensure appropriate safeguards are in place (for example, reliance on adequacy decisions or contractual protections, where applicable).
8) Data retention
We keep personal data only as long as necessary for the purposes described in this policy, including:
- to respond to your enquiry and maintain our correspondence records;
- to maintain donation records for accounting, auditing, and compliance;
- to maintain security logs for an appropriate period to protect the Website.
9) Your rights
Depending on your location and applicable law (including GDPR), you may have rights to:
- request access to your personal data;
- request correction of inaccurate data;
- request deletion (where applicable);
- object to or restrict certain processing;
- request data portability (where applicable);
- withdraw consent (where processing is based on consent).
To exercise your rights, contact us at contact@sapphowomen.org. You may also have the right to lodge a complaint with your local data protection authority.
10) Security
We take reasonable technical and organisational measures to protect personal data, including access controls and security tooling. However, no method of transmission or storage is 100% secure.
11) Cookies
The Website may use cookies and similar technologies for essential site functionality, security, and performance. Cookies may include:
- Essential cookies needed for core site functions (e.g., session management).
- Functional cookies that remember choices (where enabled).
- Security-related cookies used to help detect and prevent abusive activity.
You can control cookies through your browser settings. Disabling some cookies may affect Website functionality. If we use a cookie consent banner, it will provide additional options for controlling non-essential cookies.
12) Children’s privacy
This Website is not intended for children, and we do not knowingly collect personal data from children. If you believe a child has provided personal data to us, please contact us so we can take appropriate steps.
13) External links
The Website may contain links to third-party websites. We are not responsible for their privacy practices. Please review the privacy policies of any external sites you visit.
14) Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top indicates when it was last revised.
15) Contact
If you have questions about this Privacy Policy or how we handle personal data, contact: contact@sapphowomen.org